Fax is a fast, convenient, yet secure way to send and receive documents, especially those with sensitive and confidential information. However, most of us do not have a fax machine at home or workspaces. It is not a big deal anyway because chances are there are a few faxing services available near your location. Here are some of the most common ones to find in many places:

Fax App by TalkHeap; Online Faxing Service to Visit Anytime and Anywhere

Why bother looking for a place with a faxing service if you get one without leaving the comfort of your home? The nearest and easiest faxing service you can find is on your smartphones and tablets. No need to go out!

TalkHeap is available for download both from the App Store and Play Store. Fax App by TalkHeap allows you to send and receive faxes anytime and anywhere through an internet connection.

It costs only $2.99 for you to send documents. Forget about the cost per page like the conventional faxes! Hence, you wouldn’t need to stress about the fees when you have loads of documents to transfer.

 

 

FedEx

A lot of people in the US still go to FedEx stores when they need to send or receive faxes because it is the option that most people know. Unfortunately, this service is not cheap. While the price per page may vary on different store locations, the average fax-sending fee is around $1.59 – $1.89 per page for domestic faxes, $2.19 – $2.49 per page for national faxes, and $3.99 – $5.99 for international faxes. You can also get a prepaid card for discounts, which is highly advisable if you want to use their faxing services regularly. 

UPS

Sending and receiving faxes through UPS is another popular conventional option. While FedEx is fully self-service, UPS has staff standing by to assist anyone who does not know how to operate the machine. The fees may vary from store to store. The price range is around $1.00 – $1.5 per page for domestic faxes, $2.00 – $3.00 per page for national faxes, and $3.00 – $5.00 for international faxes. Indeed, the prices are a little lower than FedEx. Yet still, it is nothing compared to the digital faxing service like TalkHeap.

Public Libraries

If you want to send or receive faxes via an old-school machine yet do not wish to spend so much money, you can visit a public library near your area. Many public libraries still have fax machines that are available for public use. Some may require you to register for a library membership, but it is mostly free anyway. The fees can be as low as $0.50 – $2.00 per page.

Hotels and Offices

Most hotels and offices have one fax machine or even multiple. While those are mostly exclusive for their workers and guests, some allow public visitors to use their fax machines. It is unclear how much you have to pay for this service because each company has its regulations and decisions. 

Not having a fax machine is something to worry about, even when you suddenly need to send or receive faxes. There must be somewhere in your area where you can use a fax machine. However, your best bet is the Fax App by TalkHeap. It is much faster, cheaper, super convenient, yet ultimately secure.

 

 

Fax is uncommon in households, but it is essential in business establishments. Almost every office has a faxing system that their employees use daily. As technology advances, the faxing system does too. At this point, you have several options for fax numbers to coordinate with your clients, vendors, and team.

 

About Fax Number

A fax number is like a phone number that connects to fax hardware, where files are scanned and electronically transmitted from one fax number to another. Every time a contact comes into your fax number, your fax machine will ring. The sound is typically different from the conventional telephone ring.

The format of a fax number is similar to a regular landline telephone. It starts with an area code followed by a local exchange and a four-digit line number. Some fax numbers may also have a country code or a toll-free prefix.

 

 

 

Is It Still Necessary to Have A Fax Number?

As we are in the digital age, many people might wonder whether faxing is still relevant and necessary. The answer is yes but in a different way.

Even today, faxing is still more secure than email, crucial for sending sensitive information and documents, such as signed contracts, payment credentials, and more. Email is still more vulnerable to hacking, which may lead to data theft and other cybercrimes.

However, you might no longer need the old-school fax machine. Instead of that bulky hardware, you can get an online faxing system like TalkHeap, which is far more beneficial in many ways.

 

TalkHeap; A Modern-Style Fax Number

In simpler words, TalkHeap works like a conventional fax machine using an internet connection instead of electrical transmission and a landline phone system. It eliminates the need for a massive device that can take up so much space in your office. Yet, on the other hand, it is still far more secure than regular email.

Using TalkHeap for your business faxing needs is more practical because you can do it anywhere and anytime with no need to be physically present in the bulky machine. Interestingly, it is also lower in cost, thus improving your business efficiency.

 

 

 

How to Get A Local Fax Number to Send/Receive Fax

Getting a local fax number from TalkHeap is easy and quick. You can start by downloading the Fax App by TalkHeap from the App Store or Play Store, depending on your device’s OS. Opening the app, you will get options for fax numbers to choose from. Pick one, get it activated, and you can start using your virtual faxing system.

 

 

 

 

 

 

 

Fax cover sheet templates refer to pre-made file sheets you can fill with specific messages and information to send via fax. Using such templates can improve productivity as you no longer need to type general information whenever you need to send something. Furthermore, using templates makes your document more well-organized and professional. Don’t bother spending your resources to create your templates because so many free fax cover sheets are available on the internet. Here are some of the best you can use for your business:  

Health Information Fax Cover Sheet

Information regarding someone’s health and medical conditions is highly confidential yet may require immediate attention. Sending it with a specially-designed fax cover sheet will make the information more readable by the recipients. Managing the files will also be easier if you keep using the same cover sheet. This Health Information Fax Cover Sheet is mainly suitable for businesses in health insurance, hospitals, clinics, and even pharmacies. Any company can also use it to notify other parties regarding their employee’s health status. 

Medical HIPAA Fax Cover Sheet

Sending medical information requires extra care to avoid violating HIPAA. Using a template makes it easier for the recipients to notice that this fax is of utmost confidentiality. Hence, they will take extra measures to protect the data. This Medical HIPAA Fax Cover Sheet may help medical institutions such as hospitals, birth centers, women’s clinics, and many more.  

Simple Message Fax Cover Sheet

Even everyday correspondence in a company would be better if you use a fax cover sheet. Not only does it give a more professional vibe, but it also makes the message easier to read and manage. To avoid the fuss, use a template with a simple format like this. Not only that any business can use this Simple Message Fax Cover Sheet, but you can also use it for sending personal faxes.

Neat Message Fax Cover Sheet

Here is another fax cover sheet to use for daily correspondence. The striking blue outline will instantly catch the attention of your recipients. The compartmented design with complete details on top makes this template easy to read, hence the low chances of getting misunderstood. Use this Neat Message Fax Cover Sheet to send messages to your coworkers, vendors, or anyone you communicate with within a professional setting.     

IRS Fax Cover Sheet

Sending tax credentials is not easy to handle because you must be accurate and confidential, especially when the IRS is involved. With IRS Fax Cover Sheet, your team will find it easier to manage the information delivery. Even better, such an organized report makes it easier for the recipient to understand and follow up. Every business should try using this template to make everything more convenient.  

Urgent Attention Fax Cover Sheet

Fax is highly reliable for sending messages requiring urgent attention because it rings like a phone call right when the message arrives. However, it will be even more effective to handle the issues if you send such messages using this Urgent Attention Fax Cover Sheet. The massive red title is surely hard to ignore. Any business with potential urgent conditions should consider having this fax cover sheet ready. Hospitals, law institutions, schools, and many other establishments can benefit much from using this template for urgent situations.  

Confidential Fax Cover Sheet

Every confidential fax requires a specific template to make it easily recognizable as confidential. Here is where the Confidential Fax Cover Sheet comes in handy for your daily business correspondence. The design is quite straightforward, so anyone receiving the fax will instantly understand that they must be discreet with the information in the message.    

Credit Card Fax Cover Sheet

Payment credentials, including credit card information, are too sensitive to send via email. Fax is a far more secure option. Hence, having a template for this specific purpose is necessary for any business that takes credit card payments from its clients. Credit Card Fax Cover Sheet makes the info more manageable, thus avoiding mix-ups between clients or other mistakes.  

Company Logo Letter-head Fax Cover Sheet

A fax cover sheet with your company logo on the letterhead is effective in boosting your brand awareness, especially if you are sending faxes to your clients or business partners. This Company Logo Lettter-head Fax Cover Sheet looks professional and eye-catching, leaving a better impression on every recipient.  

Pinstripe Letter Header Fax Cover Sheet

Here is another option a fax cover sheet with your company identity on the letterhead to boost your branding. This design is more minimalistic, which would be suitable for formal businesses, such as law firms, insurance companies, and finances. Using this Pinstripe Letter Header Fax Cover Sheet makes your faxes more easily recognizable. People will notice the letterhead instantly before they even see the rest of the page.     With conventional-style fax machines, you might need to stock up on fax cover sheets in multiple formats just in case. It will be too much of a hassle because you need someone to keep up with the restocking. Not to mention how much space it takes up in your office setting. Fortunately, you can now keep them digitally if you use the TalkHeap faxing system instead. No more cluttering stocks in your office rooms. Even better, anyone on your team can access it from anywhere and anytime, even when they are far from your office.  

Fax is essential in most workspaces because it is the most effective way to transfer documents without compromising data security and confidentiality. If you are considering getting one for your office, these are some recommendations that are budget-friendly yet still suffice various faxing needs:

TalkHeap Fax App: Starts from $4.99 Only!

Why bother buying a bulky fax machine if there is a reliable virtual version of it? TalkHeap is your modern solution for your faxing needs. Price-wise, TalkHeap is much cheaper than any of the fax machines mentioned above. Yet, it boasts many advantages.

TalkHeap is more practical because anyone in your team can access it anytime and anywhere. Security is also reliable because it uses industry-level protocols in its system. Its lack of a physical device also eliminates the need for space consumption, maintenance, and repair. This innovative fax system is also scalable to match your business needs and growth. 

Brother FAX-2840: $149.99

Compact and fast, Brother FAX-2840 is a popular choice of fax machine amongst business establishments. Its 33.6 Kbps modem speed and 250-sheet paper capacity are more than enough to facilitate communication in busy offices. Unfortunately, this specific machine can only print documents in black and white. Furthermore, its resolution is limited to only 600×600 dpi. Hence, this is not a viable option for businesses in creative fields, such as architecture and art galleries.

 

Canon FAXPHONE L190: $199.99

More than the usual copying and printing, Canon FAXPHONE L190 also supports scanning, as well as duplex printing and copying. With a 512-page fax memory and a 40-sheet automatic document feeder, this fax machine is truly reliable for handling documents in high quantities. However, it is more expensive than Brother FAX-2840. While its resolution is indeed higher on 1200×1200 dpi, the modem speed and paper capacity are just the same. Its scanning resolution is even lower, which is only 300×300 dpi.

 

HP OfficeJet Pro 8139e Wireless All-in-One Printer: $259.99

Wireless connectivity on your fax machine may come in handy when there are so many busy people in an office. Here is where the HP OfficeJet Pro 8139e Wireless All-in-One Printer becomes favored by many businesses. The fax machine is even more powerful with color printing ability up to staggering 4800 x 1200 dpi in resolution. What a perfect tool for creative industries. Unfortunately, it can’t perform duplex scanning. Many offices also complain about its high ink consumption, which leads to higher operational costs.

 

Epson WorkForce WF-2830: $99.99

Newly-developing businesses usually prefer Epson WorkForce WF-2830 because it is affordable yet sufficient for various faxing needs. This fax machine can even perform color printing up to 5760 x 1440 dpi and color scanning up to 2400 x 1200 dpi. Not to mention how durable the machine is. The major drawback you need to consider is its slow processing speed, which is 10 ppm. Paper capacity is also limited to only 100 sheets.

 

Xerox WorkCentre B315: $449.00

Offices with a little higher budget for their fax machine can consider buying Xerox WorkCentre B315. With 42 ppm print speed, you can boost your daily productivity as your documents can be ready in an instant. It also excels with its 4.3-inch color touchscreen and built-in security features. Another plus point is that this machine is ENERGY STAR certified, which means lower monthly bills. It is such a shame that this fax machine does not support color printing. 

Price information may change at times. You can check the current price by clicking the link of each product. However, one thing for sure is that TalkHeap will likely continue excelling in this area. Not only that it is cheaper, but it also boasts more benefits. Perhaps, it is time for your business to move towards digital technology.